organizations launching multiple change programs

What should organizations launching multiple change programs do differently? First and foremost, they should take the holistic view. The top management team (TMT) orchestrating change management should draw up a map of all the initiatives, planned or ongoing, occurring within the organization. This map should incorporate all of the vantage points that matter: not only the perspectives of top management, but also those of middle management and front-line employees. Middle managers and employees may perceive inconsistencies among these change initiatives more clearly than TMTs can, and they may well offer practical ideas about how to address inconsistencies upfront.

Once the organization has mapped out all employees’ perceptions of inconsistency in various initiatives, it should consider how to address these inconsistencies from the start. TMTs can stay ahead of the game by preparing a clear, consistent communication narrative explaining the necessity for multiple initiatives as opposed to one, detailing exactly how they fit together. Such a narrative can preempt the perception of inconsistency on all three levels: content, procedure, and normative expectations.

The timing and pacing of each initiative are additional key considerations. TMTs should have a clear idea of which initiatives can be wrapped up quickly and which may take years — and when to launch or stop each one. With a clearer time frame, they can ward off inconsistency by ensuring, for example, that one team isn’t assigned two conflicting tasks at the same time or that teams aren’t saddled with a storm of changes that could overwhelm their capacity.

TMTs should also monitor whether each key initiative has been allocated adequate resources. Remember that strategic change is exhausting, and periods of high activity should be followed by intervals of rest or less-intense work. The alternative to careful timing may well be burnout, which is an even greater threat to change performance than inconsistency.

Ultimately, successful change managers shift their focus from single initiatives to the dynamics among multiple initiatives. A successful transformation typically does not rely on any single change initiative but emerges from the careful management of multiple, integrated initiatives that interact and reinforce one another over time. One key success factor is to be alert to emerging inconsistencies among various initiatives regarding content, procedures, and normative expectations. These emerging inconsistencies can cause initial supporters to resist change, ultimately undermining the initiatives. Instead, taking the deliberate, comprehensive approach described here can drive your success in leading change.

Quy Nguyen Huy, Rouven Kanitz, Julia Backmann, and Martin Hoegl

"How to Reduce the Risk of Colliding Change Initiatives," MITSloan Management Review. June 3, 2021

multiple, simultaneous efforts

Most prescriptions for organizational change have focused on how to launch a single change initiative. This made sense in a stable world in which undertakings were planned and executed gradually and sequentially — like controllers directing airplanes taking off on a single runway, one at a time and well distanced from one another. However, the challenges of coping with dynamic markets, global crises, and advancing technologies are forcing organizations to transform quickly, which can require multiple, simultaneous efforts on several fronts. When time-pressured controllers launch many airplanes in close succession, the risk of collision increases significantly. Yet change managers have a very limited understanding of how such “collisions” happen or how to reduce those risks.

Failure to manage interrelationships between change initiatives can generate poor overall performance in three ways. First, it can lead to a large number of seemingly discrete initiatives with unclear prioritization and insufficient resources allocated for implementation. Second, it creates misaligned incentives for managers whose concern for their own key performance indicators inhibits cooperation across departmental siloes, when cooperation could better generate the desired benefits. Third, it prevents managers from perceiving connections between their own initiatives and those occurring elsewhere in the organization, creating unexpected conflicts about resource allocation or the timing of implementation. These conflicts undermine each change initiative and decrease overall corporate performance.

Quy Nguyen Huy, Rouven Kanitz, Julia Backmann, and Martin Hoegl

"How to Reduce the Risk of Colliding Change Initiatives," MITSloan Management Review. June 3, 2021

volatile, uncertain, complex, and ambiguous

Since the end of the Cold War, the military has used the acronym VUCA to describe our global environment: one that is volatile, uncertain, complex, and ambiguous. In response to this new normal, the military has developed several approaches we can apply to make it easier to do what matters on our own everyday battlegrounds.

One is captured in the military mantra "Slow is smooth. Smooth is fast" - meaning, when you go slow, things are smoother, and when things are smooth, you can move faster. This is particularly true in conflicts where the ability to move in a coordinated fashion while staying alert to possible threats from every direction - and often while carrying weapons - is key. If you stop or move too slowly, you become an easy target. "but if you move too fast, you get surrounded and outflanked," as consultant Joe Indvik writes.

Indvik continues, "If you look closely at how elite infantry move, it looks like this: somewhere between a walk and a run, underscored by quick but careful footfalls, with weapons raised while rhythmically scanning the battlefield in all directions."

Less experienced infantry, he says, "will often zealously sprint into battle and give the impression of momentum." The problem with this approach is that as soon as they are in danger they will have to sprint to take cover at the first chance they get, and may end up in a place they haven't had time to survey or assess.... "Like the proverbial hare, this cycle of sprint-and-recover may seem fast in the moment, but long-term progress through the environment is slow and plagued by unidentified threats."

When you go slow, things are smoother. You have time to observe, to plan, to coordinate efforts. But go too slow and you may get stuck or lose your momentum. This is just as true in life and work as it is on the battlefield. To make progress despite the complexity and uncertainty we encounter on a daily basis, we need to choose the right range and keep within it.

Greg McKeown

Effortless: Make it Easier to do what Matters Most. By Greg McKeown. Random House. 2021. p. 139, 140. See also "Slow is Smooth, Smooth is Fast: What SEAL and Delta Force operators can teach us about management" by Joe Indvik.

none of them can hurt me

When you wake up in the morning, tell yourself: The people I deal with today will be meddling, ungrateful, arrogant, dishonest, jealous, and surly. They are like this because they can’t tell good from evil. But I have seen the beauty of good, and the ugliness of evil, and have recognized that the wrongdoer has a nature related to my own – not of the same blood or birth, but the same mind, and possessing a share of the divine. And so none of them can hurt me. No one can implicate me in ugliness. Nor can I feel angry at my relative, or hate him. We were born to work together like feet, hands, and eyes, like the two rows of teeth, upper and lower. To obstruct each other is unnatural. To feel anger at someone, to turn your back on him: these are obstructions.

Marcus Aurelius

Meditations by Marcus Aurelius. Modern Library. 2003. p.17, Book 2, #1. Also see The Internet Classics Archive | The Meditations by Marcus Aurelius (mit.edu)

we make a decision

Our Friday merchandising meeting is unique to retailing as far as I can tell. Here we have all these regional managers who have been out in the field all week long - they are the operations guys who direct the running of the stores. Then you have all your merchandising folks back in Bentonville - the people who buy for the stores. In retailing, there has always been a traditional, head-to-head confrontation between operations and merchandising. You know, the operations guys say, 'Why in the world would anybody buy this? It's a dog, and we'll never sell it.' Then the merchandising folks say, 'There's nothing wrong with that item. If you guys were smart enough to display it well and promote it properly, it would blow out the doors.' That's the way it is everywhere, including Wal-Mart. So we sit all these folks down together every Friday at the same table and just have at it.

We get into some of the doggonedest, knock-down drag-outs you have ever seen. But we have a rule. We never leave an item hanging. We will make a decision in that meeting even if it's wrong, and sometimes it is. But when the people come out of that room, you would be hard-pressed to tell which ones oppose it and which ones are for it. And once we've made that decision on Friday, we expect it to be acted on in all the stores on Saturday. What we guard against around here is people saying, 'Let's think about it.' We make a decision. Then we act on it."

David Glass

Sam Walton, Made in America by Sam Walton & John Huey. Bantam Books. 1992. p. 225, 226

ontological humility

Fred Kofman wrote a great chapter called Ontological Humility in his book Conscious Business. Here’s an excerpt:

Ontological humility is the acknowledgement that you do not have a special claim on reality or truth and, that others have equally valid perspectives deserving respect and consideration. This attitude is opposed to ontological arrogance, which is the claim that your truth is the only truth.

Even though it may make sense intellectually that people have different perspectives, most people do not naturally act from this understanding, especially in the midst of disagreement or conflict.

When you remember your criticism may be wrong, you’ll offer it more humbly. You will challenge others in a way that invites a reciprocal challenge, and you’ll be more likely to see things from the other person’s point of view.

Kim Scott

"How to give humble feedback," by Kim Scott. Radical Candor. Accessed August 17, 2022

their shortcomings justify my failure

"You can't focus on results because in the box you're focused on yourself."

...Even most of the people you've encountered in your career who you think are results-focused really aren't. They value results primarily for the purpose of creating or sustaining their own stellar reputations. And you can tell because they generally don't feel that other people's results are as important as their own. Think about it - most people aren't nearly so happy when other people in the organization succeed as they are when they themselves do. So they run all over people trying to get only their own results - with devastating effects. They might beat their chests and preach focusing on results, but it's a lie. In the box, they, like everyone else, are just focused on themselves. But in the box, they, like everyone else, can't see it.

And it's even worse than that. Because, remember, in the box we provoke others to get in the box. We withhold information, for example, which gives others reason to do the same. We try to control others, which provokes the very resistance that we feel the need to control all the more. We withhold resources from others, who then feel the need to protect resources from us. We blame others for dragging their feet and in so doing give them reason to feel justified in dragging their feet all the more. And so on.

And through it all we think that all our problems would be solved if Jack wouldn't do this or if Linda wouldn't do that or if XYZ department would just straighten up of if the company would get a clue. But it's a lie. It's a lie even if Jack, Linda, XYZ department, and the company need to improve, which they surely do. Because when I'm blaming them, I'm not doing it because they need to improve, I'm blaming them because their shortcomings justify my failure to improve. 

So, one person in an organization, by being in the box and failing to focus on results, provokes his or her coworkers to fail to focus on results as well. Collusion spreads far and wide, and the end result is that coworkers position themselves against coworkers, workgroups against workgroups, departments against departments. People who came together to help an organization succeed actually end up delighting in each other's failures and resenting each other's successes.

Leadership and Self-deception: Getting Out of the Box by Arbinger Institute. Berrett-Koehler. 2002. p.105-107

suspend your assumption

 

Test your assumption that the meeting is getting derailed. If the team has agreed on the topic to discuss and you still think that someone is off-track, say something like, “Lee, I’m not seeing how your point about outsourcing is related to the topic of our planning process. Help me understand, how are they related?” When Lee responds, you and other team members might learn about a connection between the two topics that you hadn’t considered. For example, Lee might say that outsourcing will free up internal resources so that the team can complete the planning process in less time. If there is a connection, the team can decide whether it makes more sense to explore Lee’s idea now or later. If it turns out that Lee’s comment isn’t related but is still relevant for the team, you can suggest placing it on a future agenda. One caveat: there are times when it is critical to address team members’ issues immediately, even if they are off-track. If team members raise highly emotional issues about how the team is working together, it is important to acknowledge the issue’s importance and then decide whether it is more important to address than the current agenda topic. Sometimes focusing on how the team works together is more critical than focusing on the team’s substantive topics.

This isn’t simply a polite way of dealing with people who are off-track. It’s a way to suspend your assumption that you understand the situation and others don’t, to be curious about others’ views, and to ask people to be accountable for their own contributions so that the team can make an informed choice about how best to move forward. For this approach to work you can’t just say the words; you have to believe that Lee might be on-track and that you don’t see the connection.

Roger Schwarz

“Dealing with Team Members Who Derail Meetings,” Harvard Business Review. September 20, 2013 as quoted in HBR Guide to Making Every Meeting Matter. Harvard Business Review Press. 2016.

questions to understand culture

Culture is felt through the behaviors that are reinforced or discouraged on a day-to-day basis on teams. If you want to get a sense of the story of the leader and team’s culture, use detailed questions. You will get a much better sense based on the responses, especially if the leader struggles to think of what to say. If you are a manager, prepare to answer detailed questions that illustrate your team’s culture...

Examples:

• Tell me about a time a team member changed your mind?
• Tell me about someone you are proud of.
• Do you fully disconnect during holidays and vacations?
• Describe a recent success or win. 
• Tell me about a disagreement or conflict on the team. 
• How did you start your last team meeting? 
• What is your ideal person for this role?
• Who have you promoted and why?
• Tell me about the last person you recognized.
• How do you focus on your own growth and development?

Karen Eber

"10 questions to ask in a job interview that will really expose a company’s culture," Fast Company. April 8, 2021

someone who gets in trouble

“Get your protagonist up a tree. Throw rocks at him. Then get him down.” — Syd Field

When creating a presentation, you need to understand that the audience expects more than a list of topics with a rhetorical narrative. They expect you to surprise them. They expect you to tell a story. All stories are about someone who gets in trouble. So go deep into the conflicts the audience may confront. Then a resolution or a conclusion can come naturally.

Joni Galvão

"10 Golden Principles for an Effective Presentation" MARTECHseries. December 2, 2019

hold two opposed ideas

The test of a first-rate intelligence is the ability to hold two opposed ideas in the mind at the same time, and still retain the ability to function.

F.Scott Fitzgerald

Resilience: Hard-won Wisdom for Living a Better Life by Eric Greitens. Houghton Mifflin Harcourt. 2015. p.132

vision/action

Workplaces that are characterized by any or all of competing agendas and conflict (no alignment on direction), politics and bureaucracy (low quality of execution), and where work is "just a job" (low sense of renewal), aren't just unhealthy for sustainably delivering bottom-line results - they are unhealthy for the human soul. As the Japanese proverb goes, "Vision without action is a daydream. Action without vision is a nightmare."

Scott Keller and Bill Schaninger

Beyond Performance 2.0: A Proven Approach to Leading Large-Scale Change. John Wiley & Sons, Inc. 2019

 

what has changed with leadership in the past 50 years?

Very Little.

Tom Peters is a business and leadership legend widely known for his historical bestseller, In Search of Excellence, which has been called "the greatest business book of all time" by Bloomsbury Publishing.... 

In an interview with Stanford University's Graduate School of Business, Peters didn't mince words on the current state of leadership, saying that "nothing has changed in 50 years, including the maddening fact that all too often a business strategy is inspiring, but the execution mania is largely AWOL."

In his latest work, The Excellence Dividend, Peters collects everything he's learned in his 35-plus years of writing and speaking on the best practices for businesses and their leaders. He also puts the finger on the most common offenses people in management roles have made--and keep making. 

1. Inability to execute well.
2. Seeing 'excellence' strictly as long-term strategy.
3. Failure to develop a thriving culture.
4. Failure to put employees first.
5. Failure to listen.
6. Ignoring women as potential leaders and consumers

"Poor cross-functional coordination and communication is the principal element in the delay of everything," Peters says. If your organization's health is suffering due to internal conflict and too many obstacles in the way of progress, leaders aren't actively working together in a coordinated way to effectively execute.

How do you interpret excellence in leadership or business? Most leaders think "strategy," "planning" and "vision" are pathways to achieve excellence "out there." But Peters says managers fail to capitalize on immediate excellence--how we connect, listen, inspire, and admit mistakes on a human level to employees or customers. "Excellence is conventionally seen as a long-term aspiration. I disagree. Excellence is the next five minutes," says Peters.

"CEO job No. 1 is setting -- and micro-nourishing one day, one hour, one minute at a time -- an effective people-truly-first, innovate-or-die, excellence-or-bust corporate culture," Peters says. 

Peters says excellent customer experiences rely entirely on excellent employee experiences because it's the employee who makes or breaks the customer connection. This means leaders must see extreme value in them and pour into their career growth and development. "Training is any firm's single most important capital investment," adds Peters.

I've often written that effective communication isn't just about talking; it is also the ability to listen and understand what's happening on the other side of the fence. That's what great leaders do. "I always write 'LISTEN' on the back of my hand before a meeting," Peters says. 

On a more strategy level, Peters says "women buy everything" and make up a majority of consumer and business purchasing decisions, yet are largely underserved. But his conclusion hints at the underrepresentation of women in the C-suite: "One indicator of readiness to embrace this colossal women's market opportunity comes from conducting what I call a 'squint test.' One, look at a photograph of your exec team. Two, squint. Three: Does the composition of the team look more or less like the composition of the market you aim to serve?" Now there's a reality check.

Marcel Schwantes

"6 Things The Smartest Managers Already Know But Keep Getting Wrong" Inc.com. Oct. 8, 2018

the necessity of compromise

I've known and admired men and women in the Senate who played much more than a small role in our history, true statesmen, giants of American politics. They came from both parties, and from various backgrounds. Their ambitions were frequently in conflict. They held different views on the issues of the day. And they often had very serious disagreements about how best to serve the national interest.

But they knew that however sharp and heartfelt their disputes, however keen their ambitions, they had an obligation to work collaboratively to ensure the Senate discharged its constitutional responsibilities effectively. Our responsibilities are important, vitally important, to the continued success of our Republic. And our arcane rules and customs are deliberately intended to require broad cooperation to function well at all. The most revered members of this institution accepted the necessity of compromise in order to make incremental progress on solving America's problems and to defend her from her adversaries.

That principled mindset, and the service of our predecessors who possessed it, come to mind when I hear the Senate referred to as the world's greatest deliberative body. I'm not sure we can claim that distinction with a straight face today.

John McCain

"Sen. McCain Calls For Compromise In Return To Senate Floor" NPR 7/25/2017

be radically transparent

When people ask me, "What's the secret to great communication?" my usual response baffles some, because it can seem so counterintuitive: "Be radically transparent."

Radical transparency does not mean telling someone to his face in front of his peers that his polka-dotted tie is ugly. It's having the emotional courage to stand up to someone or something when you feel violated, to speak from a deep place tugging at your heart, or to cut through healthy conflict now to avoid unhealthy conflict later.

Marcel Schwantes

How Can You Tell Someone Has True Leadership Skills? Look for This 1 Rare Sign. Inc. 6/15/2017

remember our conflicts

When we remember our conflicts and reflect on them, they are like mirrors that can teach us things about ourselves that are otherwise difficult to discover. If we permit them, our conflicts will show us where we are weak, defensive, prideful, or otherwise in need of repair.


Gerald R. Williams

"Learning from Our Conflicts" BYU Speeches. 7/27/2006

speak the truth

My father would say to me, ‘Any organization which works for peace, I will join. If you want to resolve a dispute or come out from conflict, the very first thing is to speak the truth. If you have a headache and tell the doctor you have a stomachache, how can the doctor help? You must speak the truth. The truth will abolish fear.'

Malala Yousafzai
I Am Malala: The Girl Who Stood Up for Education and Was Shot by the Taliban. Little, Brown. 2013

schadenfreude

'Taming the Donkey', painting by Eduardo Zamacois y Zabala, 1868

The difficult-to-translate German word schadenfreude, combining schaden (damage) and freude (joy), describes a universal human emotion: taking pleasure in the misfortunes of others. It’s what keeps us glued to reality TV and those star bashing magazines, with the endless, fabulous mess-ups of the Snookies or Kardashians of the world.

Schadenfreude stems from our human tendency for comparison.  In our society, where conventional and social media have spawned a multitude of arenas for people to compare themselves with one another, schadenfreude abounds. Those who may have made us feel puny by comparison (think domestic diva Martha Stewart) make us feel pretty darned good about ourselves when they fall from grace.

Before you accuse yourself of heartless insensitivity when you feel that little shiver of delight, remind yourself that every person feels it from time to time. Feeling envy toward someone or someone’s life is as normal as feeling simple happiness or contentment. Unlike those positive emotions, however, it can change into something ugly, especially when it becomes envy.

Envy occurs when we wish we possessed another person’s attributes, achievement or possessions or wish they did not have them. Although a natural human feeling, envy can cause some serious suffering when we compare ourselves to people nearby and find ourselves on the short end of the stick because it:

• Highlights what others possess
• Reminds you what you lack
• Triggers unpleasant or destructive behaviors
• Can interfere with successful, productive work relationships
• Makes you feel ashamed

Envy can also violate an equally powerful desire to see oneself in a positive light, as a good person who supports others and enjoys their successes, as opposed to a bad person who harbors envious or malicious thoughts about someone else’s achievements. The resulting cognitive dissonance (holding two conflicting ideas simultaneously) can create some difficult emotions to deal with. Envy also triggers that part of our brain that deals with conflict, emotional pain and rejection, experiences we all find unpleasant. The pain prompts some nasty behavioral responses that can undermine or even ruin trust, team cohesion, interpersonal relations and the general health of an organization’s culture.

So what do you do when these very natural feelings begin gnawing away at your self-esteem, self-worth, and self-image?  First, remember that emotions are not good or bad, they only become problematic when left unmanaged. Second, admit to yourself (or a trusted advisor) that it’s happening and that your ego has been bruised. Then pay attention to the tactics you are using to protect yourself by taking personal inventory. Have you been playing the victim role? Have you been acting like a gossipy teenager? Have you been backstabbing or sabotaging the target of your envy? Once you have gained a little insight into your feelings/behaviors, you can begin to dissect the problem by:

• Pinpointing the cause of your schadenfreude or envy and the events that led to these feelings.
• Describing your expected outcome before you felt these emotions.
• Identifying the people (intended and unintended) who might suffer from your actions.
• Considering advice you would give to a friend about coping with similar emotions, thoughts and behaviors.
• Identifying one or two steps you can take right now to rise above your circumstances, take ownership of your situation, and achieve your desired results.

Even though it may be humbling to admit your feelings, left unmanaged they can get pretty nasty. Talking through these steps provides some of the psychological distance we need in order to regain perspective.  Nothing cures a bad case of envy like a healthy dose of reality and some perspective taking.


Dr. Nicole Lipkin
"Envy at Work: Why It Feels So Good To See Someone Else Fail" Iris 8/20/2015

thoughts for managing a creative culture

John Lasseter and Ed Catmull, VES Awards. 2/28/2010

Here are some of the principles we’ve developed over the years to enable and protect a healthy creative culture. I know that when you distill a complex idea into a T-shirt slogan, you risk giving the illusion of understanding – and, in the process, of sapping the idea of its power. An adage worth repeating is also halfway to being irrelevant. You end up with something that is easy to say but not connected to behavior. But while I have been dismissive of reductive truths throughout this book, I do have a point of view, and I thought it might be helpful to share some of the principles that I hold most dear here with you. The trick is to think of each statement as a starting point, as a prompt toward deeper inquiry, and not as a conclusion.

• Give good idea to a mediocre team, and they will screw it up. Give a mediocre idea to a great team, and they will either fix it or come up with something better. If you get the right team right, chances are that they’ll get the ideas right.
• When looking to hire people, give their potential to grow more weight

resume the path of dialogue

[Thomas Merton is] a man of dialogue, a promoter of peace between peoples and religions.
From this perspective of dialogue, I would like to recognize the efforts made in recent months to help overcome historic differences linked to painful episodes of the past. It is my duty to build bridges and to help all men and women, in any way possible, to do the same. When countries which have been at odds resume the path of dialogue – a dialogue which may have been interrupted for the most legitimate of reasons – new opportunities open up for all. This has required, and requires, courage and daring, which is not the same as irresponsibility. A good political leader is one who, with the interests of all in mind, seizes the moment in a spirit of openness and pragmatism. A good political leader always opts to initiate processes rather than possessing spaces (cf. Evangelii Gaudium, 222-223).

Pope Francis (Jorge Mario Bergoglio)

Speech given to Congress. Time Magazine. Washington D.C. 9/24/2015