acknowledge fears

While you may need to keep some facts private during a transition, the general rule is that the more informed your people are, the more they’ll be able to deal with discomfort. So, learn about your team’s specific fears, then acknowledge them openly.  

Patti Sanchez

"The Secret to Leading Organizational Change Is Empathy," Harvard Business Review. December 20, 2018

only the leader can make execution happen

An organization can execute only if the leader's heart and soul are immersed in the company. Leading is more than thinking big, or schmoozing with investors and lawmakers, although those are part of the job. The leader has to be engaged personally and deeply in the business. Execution requires a comprehensive understanding of a business, its people, and its environment. The leader is the only person in a position to achieve that understanding. And only the leader can make execution happen, through his or her deep personal involvement in the substance and even the details of execution.

The leader must be in charge of getting things done by running the three core processes - picking other leaders, setting the strategic direction, and conducting operations. These actions are the substance of execution, and leaders cannot delegate them regardless of the size of the organization.

How good would a sports team be if the coach spent all of his time in his office making deals for new players, while delegating actual coaching to an assistant? A coach is effective because he's constantly observing players individually and collectively on the field and in the locker room. That's how he gets to know his players and their capabilities, and how they get firsthand the benefit of his experience, wisdom, and expert feedback.

It's no different for a business leader. Only a leader can ask the tough questions that everyone needs to answer, then manage the process of debating the information and making the right trade-offs. And only the leader who's intimately engaged in the business can know enough to have the comprehensive view and ask the tough incisive questions. 

Only the leader can set the tone of the dialogue in the organization. Dialogue is the core of culture and the basic unit of work. How people talk to each other absolutely determines how well the organization will function. Is the dialogue stilted, politicized, fragmented, and butt-covering? Or is it candid and reality-based, raising the right questions, debating them, and finding realistic solutions? If it's the former - as it is in all too many companies - reality will never come to the surface. If it is to be the latter, the leader has to be on the playing field with his management team, practicing it consistently and forcefully. 

Specifically, the leader has to run the three core processes and has to run them with intensity and rigor. 

Larry Bossidy & Ram Charan 

Execution: The Discipline of Getting Things Done by Larry Bossidy & Ram Charan with Charles Burck. 2002. Crown Business, NY, NY. p. 24, 25

eyes on, hands off

There is clearly risk associated with empowering your team to make more and faster decisions at a lower-level than was previously the norm. As you take your hands off the wheel, you need to be more vigilant and aware than ever about the decisions your team is making. Provide your team with guidance on the decisions that you want to maintain, and then expect them to handle the rest by leveraging their increased connectivity internal and external to their team. Encourage an environment of transparency where the expectation is for people to be self-aware of when they need help, and are comfortable asking for it. Use every challenge your team faces as an opportunity for organizational learning, and you will quickly build trust in this new way of working.

Chris Fussell

"Eyes On, Hands Off: How to empower your team and get out of their way" Medium. March 15, 2017.

clear about the company's DNA

When a leader displays transparency, team members know exactly how they're doing and where they stand with performance. The leader is also willing to solicit feedback and give employees a voice on decisions. [Chip] Bergh's top employees have benefited from this approach, as they have helped shape Levi's company culture. He tells The Times:

When I first got here, I interviewed the top 60 people in the company, and I sent them questions in advance, including, What are the three things you think we have to change? What are the three things that we have to keep? What do you most want me to do? What are you most afraid I might do?

I had an hour scheduled for each of them, and by the end, I was really clear about the company's DNA, and the values that were really important to everyone who works here.

Marcel Schwantes

How Can You Tell Someone Has True Leadership Skills? Look for This 1 Rare Sign. Inc. 6/15/2017

be radically transparent

When people ask me, "What's the secret to great communication?" my usual response baffles some, because it can seem so counterintuitive: "Be radically transparent."

Radical transparency does not mean telling someone to his face in front of his peers that his polka-dotted tie is ugly. It's having the emotional courage to stand up to someone or something when you feel violated, to speak from a deep place tugging at your heart, or to cut through healthy conflict now to avoid unhealthy conflict later.

Marcel Schwantes

How Can You Tell Someone Has True Leadership Skills? Look for This 1 Rare Sign. Inc. 6/15/2017

facts and context

Keep perception and reality in sync. This is not about candor; that is the easy part. Facts without context isn’t truth. Sometimes people want to “unload everything on their mind” and call it candor. They feel better, everyone else feels worse. Always be transparent, but bring solutions. Remember that facts are a path to progress, not a way to pass judgment. Truth telling requires facts and context.

Jeff Immelt

"'Keep a lot of thoughts to yourself,' and other wisdom from Jeff Immelt on his last day as CEO of GE" Business Insider. 8/10/2017

multiple minds working together to solve problems

When I was a junior designer, my creative director asked me to design a mascot with the rather uninspiring instruction to reorder the shapes of the famous 2012 Olympics logo. Having little choice but to accept my task, I threw myself into it with all the boundless, panicked energy that comes from needing to impress the powers above, trusting my superior to steer me in the right direction.

Three weeks later I was distraught, the entire weight of our complete and utter failure to win the pitch resting on my shoulders.

It would be easy to put that loss down to inexperience—after all, I totally missed the brief, and every other pitch was better. But when I think about it a little more thoroughly, I can see that the real problem was one of access. I longed to understand the full project details, but was instead privy to mere bits and pieces of projects, attempting to cobble together an unknown whole. It was like trying to put together a jigsaw puzzle whilst looking at it through a keyhole.

Many organizations—faced with the challenge of bringing together multiple projects, departments, and skillsets—fall back on the traditional combination of hierarchy, method, and structure. This can breed a culture of complacency, leading to outcomes that are narrow in their vision, team members who feel restricted and undervalued, and a workforce that operates under ceaseless pressure to either get it right, or get out.

When I look back on my ill-fated Olympic experience, I can see that I didn’t have the full picture. I was unable to bring my own ideas to the table, powerless to create change. I was subordinate; my relationship with my superiors was distant, and the most integral aspects of the design process—research, exploration, and discussion—were entirely absent. It wasn’t collaboration of any kind. No wonder that I lost both the pitch and the plot!

It doesn’t have to be that way. When I co-founded the creative studio Gravita, I learned what collaboration really looks like: multiple minds working together to solve problems. By doing this, our complementary skillsets are free to blend together in surprising ways—unconstrained, we’re better equipped to deliver inventive solutions.

This kind of collaborative culture is possible, whether you’re freelancing, in an agency environment, or in-house. You only need to do three things:

1. Remove assumptions
2. Emphasize project roles over job titles
3. Create a supportive environment for new ideas

Rosie Manning

"Structuring a New Collaborative Culture" A List Apart. 7/1/2014

there is always a way forward

Navigating severe challenges requires strong, courageous, and authentic leaders. That’s what Alan Mulally offered at Ford Motor....

Mullaly... set up mandatory weekly management meetings he called the business process review (BPR) for his top executives to get to the root cause of Ford’s long-standing problems. He quickly discovered that Ford’s challenges went way beyond financial losses: the culture at Ford was broken and in need of massive transformation. He observed, “Ford had been going out of business for 40 years, and no one would face that reality.”

In response, Mulally developed One Ford, an initiative based on “focus, teamwork and a single global approach, aligning employee efforts toward a common definition of success.” He started by redesigning internal meetings. As described in Bryce Hoffman’s American Icon, meetings had become “arenas for mortal combat” in which employees practiced self-preservation, trying to identify flaws in each other’s plans instead of recommending solutions to their problems.

Mulally reframed these meetings from negative to positive, fostering a safe environment where people had open and honest discussions without fear of blame. Instead of attacking executives for the issues they brought to the table, Mulally encouraged collaborative approaches to problem solving. He noted, “If you have a common purpose and an environment in which people want to help others succeed, the problems will be fixed quickly.”

Mulally introduced a “traffic light” system to weekly BPRs in which executives indicated progress on key initiatives as green, yellow, or red. After four meetings in which all programs were labelled green, Mulally confronted his team, “We are going to lose $18 billion this year, so is there anything that’s not going well?” His question was met with stony silence.

The following week, Ford’s North American President, Mark Fields, showed a red indicator that a new vehicle launch would be delayed. Other executives assumed Fields would be fired over the bad news. Instead, Mulally began clapping and said, “Mark, that is great visibility.” He asked the group, “What can we do to help Mark out?” As he frequently told his leaders, “You have a problem; you are not the problem.”

Mulally describes his leadership style as “positive leadership—conveying the idea that there is always a way forward.” He says a critical part of positive leadership is “reinforcing the idea that everyone is included. When people feel accountable and included, it is more fun. It is just more rewarding to do things in a supportive environment.”

With determination and positive leadership, Mulally created a culture of effective problem solving and teamwork. As a result, his team kept Ford out of bankruptcy, reversed market share losses with improved auto designs and quality, brought jobs back to the U.S. from overseas plants, and restored the company’s profitability by becoming cost competitive with foreign producers.

Bill George

"The Massive Difference between Negative and Positive Leadership" Forbes. 3/21/2016